IT Training

Welcome to Lesson 7 of the Advanced Microsoft Word Tutorial. In this lesson we will cover Footnotes Part 2. I hope you enjoy the lesson.

Set Footnote Options

Step 1: Overview

Word provides some options regarding how you want the footnote or endnote to look. You can format the placement of the note and the separator line, as well as some other options.

Step 2: Accessing Note Options

From the Footnote and Endnote dialog, click the Options button at the bottom of the dialog and Note options dialog appears on the screen. You can set options for all footnotes or all endnotes, depending on which tab you select.

Step 3: All Footnote Options

Word displays this tab by default. Begin by clicking the Place At drop-down list to select the placement for the text. You can place it below the text or at the bottom of the page. Next, select the Auto Numbering format. You can choose any numbering style such as numbers, letters, roman numerals, etc.; which number or letter to start at, and whether you want the numbering to be continuous or to restart at each section or each page.

Step 4: All Endnote Options

This works in the same fashion as All Footnotes. Make your selection, and then click OK to return to the Footnotes and Endnotes dialog box. Click OK again to apply your changes and return to your document.

Step 5: Deleting Notes

You can delete a footnote or endnote by selecting the number or symbol associated with the particular note, and then pressing the Delete key on your keyboard. Word deletes the note and renumbers the notes automatically. It is very important that you delete the Note number and not the Note text. If you try deleting the Note text, Word does not remove the Note number or renumber the notes.

Format Footnotes

Step 1: Overview

You can format a number of the footnote elements such as the separator line and the font and paragraph attributes of the footnote text. This tutorial explains how to format Note text and other note elements.

Step 2: Viewing Notes

Switch to the Normal view by clicking the Normal view button in the lower left corner of the document window. Click View and select Footnotes in the menu bar and the Footnotes window opens.

Step 3: The Footnote Window

You can change the Footnote font or paragraph attributes by clicking Format and selecting Font or Format and selecting Paragraph in the menu bar.

Step 4: Footnote Window Drop-down

Click the drop-down list and make a selection. For example, you could select Footnote Separator, then select the Separator and replace it with any text or symbol, or click Format, select Borders and Shading and select a border style. You can alter each of the note elements in this fashion. When you are finished, select All Footnotes again from the Footnotes drop-down list.

Step 5: Closing the Footnote Window

When you are finished working in the Footnote window, click the Insert button or click Cancel to reject your changes.