Welcome to Lesson 8 of the Advanced Microsoft Word Tutorial. In this lesson we will cover AutoText Part 1. I hope you enjoy the lesson.
Create New AutoText
Step 1: Overview
You can use AutoText in a variety of ways and there is no real limit to the amount of material you can add to an AutoText entry. For example, a law firm could have a standard will or a common legal clause as AutoText. They would only have to make necessary adjustments when needed. You could use it for a logo or letterhead or any text or other element you use frequently.
Step 2: Creating the Entry
You can generate the AutoText entry in your document or you can access the AutoCorrect dialog box and enter it directly. Let's cover from the document first. Enter the text or insert the element (graphic, object, etc.), then highlight it. Click New in the AutoText toolbar and the Create AutoText dialog box opens.
Step3: Naming the AutoText
Enter a name for the AutoText. You can use this name later to retrieve the entry, so make it simple. For example, if it's your personal letterhead, enter your initials. Click OK to save the entry.
Step 4: Create AutoText Dialog
You can also highlight the element you want to change to AutoText, and then click Insert, select AutoText and then New. The Create AutoText dialog box opens. Enter a name and click OK.
Step 5: Insert AutoCorrect Dialog
You can also name AutoText in the AutoText tab in the AutoCorrect dialog box. Begin by selecting the elements (text, graphics, etc.) you want to include in your AutoText entry.
Step 6: The AutoCorrect Dialog
Click Insert, select AutoText, click AutoText again and the AutoCorrect dialog box opens with the AutoText tab selected.